How we protect your privacy

on HR.CARE and when you use our services

Odoo Advantage Ltd (registered in Ireland and trading as HR.CARE) offers many services to help you run your business, including a platform to host your own database. As part of running those services, we collect data about you and your business. This data is not only essential to run our services, but also critical for the safety of our services and all our users.

This policy explains what information is collected, why it is collected, and how we use it.

Information we collect

Most of the personal data we collect is directly provided by our users when they register and use our services. Other data is collected by recording interactions with our services.

Account & Contact Data:  When you register on our website to use or download one of our products, or to subscribe to one of our services, or fill in one of our contact forms, you voluntarily give us certain information. This typically includes your name, company name, email address, and sometimes your phone number, postal address (when an invoice or delivery is required), your business sector and interest in HR.CARE, as well as a personal password.

We never record or store credit card information from our customers, and always rely on trusted third-party 
 PCI-DSS-compliant payment processors  for credit card processing, including for recurring payment processing.

Job Application Data:  When you apply for a job on our website or via an employment agency, we usually collect your contact information (name, email, phone) and any information you choose to share with us in your introduction letter and Curriculum Vitae. If we decide to send you a job proposition, we will also ask you to provide extra personal details as required to fulfill our legal obligations and personnel management requirements.

We will not ask you to provide information that is not necessary for the recruitment process. In particular, we will never collect any information about your racial or ethnic origin, political opinions, religious beliefs, or trade union membership.

Browser Data:  When you visit our website and access our online services, we detect and store your browser language and geolocation in order to customize your experience according to your country and preferred language. Our servers also passively record a summary of the information sent by your browser for statistical, security and legal purposes: your IP address, the time and date of your visit, your browser version and platform, and the web page that referred you to our website.

Form protection : some forms on our website may be protected by Google reCAPTCHA. This technology relies on heuristics that are based on technical characteristics of your browser and device, and may also use specific Google cookies. See also Google Privacy Policy and Terms of Use in the  Third Party Service Providers  section below.

Customer Databases:  When you subscribe to HR.CARE Cloud service, any information or content you submit or upload into your database is your own, and you control it fully.

This data will often include personal information, for example, your list of employees, your contacts and customers, your messages, pictures, videos, etc. We only ever collect this information on your behalf, and you always retain ownership and full control of this data.

The other sections of this Policy explain:

How we use this information

Account & Contact Data:  We use your contact information in order to provide our services, to answer your requests, and for billing and account management reasons. We may also use this information for marketing and communication purposes (our marketing messages always come with a way for you to opt-out at any time). We also use this data in aggregated/anonymised form in order to analyze service trends.

If you have registered to participate in an event published on our website, we may transfer your name, email address, phone number and company name to our local organizer and to the sponsors of the event for both direct marketing purposes and in order to facilitate the preparations and booking for the event.

Job Application Data:  We will only process this information for our recruitment process, in order to evaluate and follow-up with your application, and in the course of preparing your contract, if we decide to send you a job proposition. You may contact us at any time to request the deletion of your information.

Browser Data:  This automatically recorded data is anonymously analyzed in order to maintain and improve our services. Google reCAPTCHA may also be used for security purposes, in order to prevent abuse of our services. In that case, we only process the anonymous score that reCAPTCHA determines based on your browser and device.
We will only correlate this data with your personal data when required by law or for security purposes, if you have violated our 
 Acceptable Use Policy .

Customer Database:  We only collect and process this data on your behalf, in order to perform the services you have subscribed to, and based on the instructions you explicitly gave when you registered or configured your service and your HR.CARE database.
Our Helpdesk staff and engineers may access this information in a limited and reasonable manner in order to solve any issue with our services, or at your explicit request for support reasons, or as required by law, or to ensure the security of our services in case of violation of our 
 Acceptable Use Policy  in order to keep our services secure.

The other sections of this Policy explain :

  • what is recorded ,

  • how long we keep it ,

  • and  how you can access or request deletion of this data .

Accessing, Updating or Deleting Your Personal Information

Account & Contact Data:  You have the right to access and update the personal data you have previously provided to us. You can do so at any time by connecting to your personal account on HR.CARE. If you wish to permanently delete your account or personal information for a legitimate purpose, please write to us to request so. We will take all reasonable steps to permanently delete your personal information, except when we are required to keep it for legal reasons (typically, for administration, billing and tax reporting reasons).

Job Application Data:  You may contact us at any time to request access, updates or deletion of your application information. The easiest way to do it is to reply to the last message you exchanged with our Human Resource personnel.

Customer Database: You can manage any data collected in your databases hosted on HR.CARE at any time, using your administration credentials, including modifying or deleting any personal data stored therein.

At any time you can export a complete backup of your database via email request to , in order to transfer it, or to manage your own backups/archive. You are responsible for processing this data in compliance with all privacy regulations.

You may also request the deletion of your entire database, at any time.

We realize how important and sensitive your personal data is, and we take a great number of measures to ensure that this information is securely processed, stored and preserved from data loss and unauthorized access. Our technical, administrative and organizational security measures are described in details in our  Security Policy .

Third-Party Service Providers

In order to support our operations, we rely on several Service Providers. They help us with various services such as payment processing, web audience analysis, cloud hosting, marketing, and communication, etc.

Whenever we share data with these Service Providers, we make sure that they use it in compliance with Data Protection legislation, and that the processing they carry out for us is limited to our specific purpose and covered by a specific data processing contract.

Here is a list of the Service Providers we are currently using, why we use them, and what kind of data we share with them:

Service Provider


Share Data

(PCI-DSS compliant) 
Privacy & Security 

Payment processing on HR.CARE

Shared with Paypal : Order details (amount, description, reference), Customer name and email.
Only stored by Paypal: credit card info.

Ingenico Payment Services
(PCI-DSS compliant) 

Payment processing on HR.CARE

Shared with Ingenico :Order details (amount, description, reference), Customer name and email.
Only stored by Ingenico: credit card info.

(PCI-DSS compliant) 
Privacy & Security 

Payment processing on HR.CARE

Shared with Stripe : Order details (amount, description, reference), Customer name and email.
Only stored by Stripe: credit card info.

Privacy & Security 

Infrastructure and hosting, DDOS Protection.                       

Hosted by OVH : Production data from and its affiliate services, including Customer Databases.
Data Center Certifications  ISO 27001, SOC 1 TYPE II, SOC 2 TYPE II, PCI-DSS, HDS, CISPE, SecNumCloud, CSA STAR . 

Google LLC
Privacy & Security 

Infrastructure and hosting, DDOS Protection.                       

Hosted by Google : Production data from, HR.CARE.SH and affiliate services, including Customer Databases. Data Center Certifications  ISO 27001, ISO 27017, ISO 27018, SOC 1, SOC 2, SOC3, PCI-DSS, HIPAA, HDS, CISPE, CSA STAR  . 

Amazon Web Services, Inc.
Privacy & Security 

Infrastructure and hosting.

Hosted by AWS : The Database Upgrade services, including Customer Databases currently being upgraded.  Data Center Certifications  ISO 9001, ISO 27001, ISO 27017, ISO 27018, SOC 1, SOC 2, SOC3, PCI-DSS, HIPAA, HDS, CISPE, CSA STAR 

Privacy & Security 

In-browser push notifications for visitors.

Shared with OneSignal : Non-personal browser data, geolocation info, language (no identifiable information).
Only stored by OneSignal: browser/mobile device IDs.

Google Analytics
Privacy & Security 
Types of cookies 

Anonymous website audience analysis.

Shared with Google Analytics : Non-personal browser data, anonymized IP, geolocation info, language (no identifiable information).

Google reCAPTCHA
Privacy & Security 

Form protection.

Used by Google reCAPTCHA : Browser and device characteristics, Google cookies.

Acuity Scheduling
Privacy & Security 

Scheduling of demo/meeting on

Shared with Acuity : Any personal info entered by the user in the scheduling form: name and contact info, reason for request, etc.

Privacy & Security 

Retrieval of business info for prospection reasons.

Retrieved from Clearbit for visitors coming from EU companies : name, sector, est. size, est. revenue, website, social media and general contact info.
Retrieved from Clearbit for visitors coming from non-EU companies: same as for EU companies, plus contact info for company executives, if known.

Security & Privacy 
Cookie Policy 

Distributed caching of static resources and images of

Used by CloudFlare:  Browser and device characteristics, CloudFlare cookies.


Security & Privacy 
GDPR Info 
Cookie Policy 

Temporary free trial recordings for users who consent to the UX improvement program.

Shared with FullStory:  video-like recording of your screen during the first 2h of your free trial session + FullStory cookie.

Data Retention

Account & Contact Data : we will only retain such data as long as necessary for the purpose for which it was collected, as laid out in this policy, including any legal retention period, or as long as necessary to carry out a legitimate and reasonable promotion of our products and services.

Job Application Data:  If we do not hire you, we may keep the information you provide for up to 2 years in order to contact you again for any new job proposition that may come up, unless you ask us not to do so. If we hire you, your personal information will be stored for the duration of your employment contract with us, and afterward, during the applicable legal retention period that applies in the country where we employed you.

Browser Data : we will only retain this data for a short period of time, generally 2 months, unless we need to keep it in relation with a legitimate concern related to the security or performance of our services, or as required by law.

Customer Database : we will only retain this data as long as necessary for providing the services you subscribed to. For databases hosted on the HR.CARE Cloud, if you cancel the service your database is kept deactivated for 3 weeks (the grace period during which you can change your mind), and then destroyed. For databases uploaded to the HR.CARE Database Upgrade website, your database is kept for up to 4 months after the last successful upgrade and may be deleted earlier upon request. Account Data : we keep this data as long as your HR.CARE subscription is active, except the OAuth token which is deleted after 2 days, or as soon as you logout from HR.CARE

Safety Retention Period: As part of our  Security Policy , we always try to preserve your data from accidental or malicious deletion. As a result, after we delete any of your personal information (Account & Contact Data) from our database upon request from you, or after you delete any personal information from your database (Customer Database), or if you delete your entire database, it is not immediately deleted from our backup systems, which are secured and inalterable. The personal data could remain stored for up to 12 months in those backups, until they are automatically destroyed.
We commit not to use those backup copies of your deleted data for any purpose except for maintaining the integrity of our backups, unless you or the law require us to do so.

Physical Data Location / Data Transfers

Hosting Services

Hosting Locations: Customer databases are hosted in HR.CARE data center region closest to where they are based: Ireland, Canada, France, Belgium, United States, Hong Kong or Taiwan. Customers can request that their data be moved to any of these data center regions.

Backup Locations: backups are replicated on multiple continents in order to meet our Disaster Recovery objectives, and are located in the following countries, regardless of the original hosting location: Canada and France.

International Staff 
In some cases, the personal data mentioned in this Privacy Policy may be accessed by staff members of HR.CARE Advantage Ltd subsidiaries in other countries. Such access will always be done for the same purposes and with the same privacy and security precautions as if it was done by our own local staff, so all the guarantees we provide still apply.

We use  EU Standard Contractual Clauses to bind our subsidiaries in a way that offers sufficient safeguards on data protection for the limited and temporary data transfers that occur for such access.

Third-Party Disclosure

Except as explicitly mentioned above, we do not sell, trade, or otherwise transfer your personal data to third parties. We may share or disclose aggregated or de-identified information, for research purposes, or to discuss trends or statistics with third-parties.


Cookies are small bits of text sent by our servers to your computer or device when you access our services. They are stored in your browser and later sent back to our servers so that we can provide contextual content. Without cookies, using the web would be a much more frustrating experience. We use them to support your activities on our website, for example, your session (so you don't have to login again) or your shopping cart.

Cookies are also used to help us understand your preferences based on previous or current activity on our website (the pages you have visited), your language and country, which enables us to provide you with improved services. We also use cookies to help us compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.

We also use third-party services such as Google Analytics, who set and use their own cookies to identify visitors and provide their own contextual services. For more information regarding those third-party providers and their Cookie Policy, please see the relevant references in the  Third-Party Service Providers  section.

Here is an overview of the cookies that may be stored on your device when you visit our website:

Category of Cookie



Session & Security                       

Authenticate users, protect user data and allow the website to deliver the services users expects, such as maintaining the content of their cart, or allowing file uploads.

The website will not work properly if you reject or discard those cookies.

session_id (HR.CARE)
fileToken (HR.CARE)
__cfduid (CloudFlare)


Remember information about the preferred look or behavior of the website, such as your preferred language or region. Your experience may be degraded if you discard those cookies, but the website will still work.

frontend_lang (HR.CARE)
HR.CARE_no_push (HR.CARE)

Interaction History                       

Users to collect information about your interactions with the website, the pages you've seen, and any specific marketing campaign that brought you to the website. We may not be able to provide the best service to you if you reject those cookies, but the website will work.

im_livechat_history (HR.CARE)
im_livechat_previous_operator_pid (HR.CARE)
utm_campaign (HR.CARE)
utm_source (HR.CARE)
utm_medium (HR.CARE)
fs_uid (FullStory)

Advertising & Marketing

Used to make advertising more engaging to users and more valuable to publishers and advertisers, such as providing more relevant ads when you visit other websites that display ads or to improve reporting on ad campaign performance.

Note that some third-party services may install additional cookies on your browser in order identify you.

You may opt out of a third-party's use of cookies by visiting the 
 Network Advertising Initiative opt-out page . The website will still work if you reject or discard those cookies.

__gads (Google)
__gac (Google)
_fbp (Facebook)


Understand how visitors engage with our website, via Google Analytics. Learn more about  Analytics cookies and privacy information. 

The website will still work if you reject or discard those cookies.

_ga (Google)
_gat (Google)
_gid (Google)
_gac_* (Google)

You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. Each browser is a little different, so look at your browser's Help menu to learn the correct way to modify your cookies, or look at the links below.

We do not currently support Do Not Track signals, as there is no industry standard for compliance.

Policy Updates

We may update this Privacy Policy from time to time, in order to clarify it, to reflect any changes to our website, or to comply with legal obligations. The "Last Updated" mention at the top of the policy indicates the last revision, which is also the effective date of those changes. We give you access to archived versions of this policy, so you can review the changes.

Contacting Us

If you have are any questions regarding this Privacy Policy, or any inquiry about your personal data, please reach out to HR.CARE Helpdesk  or contact us via email at  support@HR.CARE